Office Administrator Full-time

Job Details

Office Administrator Full-Time

Imagine Gymnastics Club is seeking a full-time Office Administrator. This role is the primary contact between the general public/membership and the IGC gymnastics club. The successful applicant will be required to work on location two to three days per week at each location – Carstairs and Olds. Carstairs Gymnastics Club 2 – 3 days and Olds Gymnastics Club 2 – 3 days a week.

About the Role:
This position will work 35 hours per week (to start) corresponding to gym programming hours – generally mid afternoon and evening.
During peak times (Feb-March), it may be necessary to work in excess of regular schedule
Reports directly to the Executive Board and works closely with our Competitive and Recreational coaching and other Administrative staff.
This is a contract, hourly position.

General Responsibilities:

• Manage and complete registrations for all recreational and competitive programs
• Answer and respond to telephone calls, emails, walk-ins. Manage voicemail
• Sort all mail and emails
• Maintain office and cleaning supplies
• Create advertisements for recreational programming and monitor for advertising opportunities
• Conduct regular visual inspections and maintenance of the gym. You will also be responsible for contacting our contractors to schedule appointments for any maintenance that needs to be completed
• Assist the coaching staff and board as directed
• Assist Creative Director with advertising and marketing of current and new programs

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Qualifications and Experience:

• Certificate or diploma in Office Administration preferred
• Knowledge of Not-for-profit organizations, corporate filings
• Must have working knowledge of Google Workplace
• Work experience in customer service and office procedures
• Excellent communication and organizational skills
• Flexibility to work irregular and extended hours as required
• Adaptability, professional and pleasant demeanor
• Ability to work independently, efficiently and be a motivated self-starter
• Able to deal with concerns in a discrete and confidential manner while serving a diverse membership
• Knowledge and experience in administration, coaching certification or understanding of gymnastics is ideal but is not a requirement
• Experience with Uplifter and Sportzsoft programs an asset
• Police and vulnerable sectors check required
• Drivers license and reliable vehicle
• First Aid certification is a plus

To Apply:
​Please send your resume with a cover letter and references to [email protected].
Candidates may be considered that do not have preferred qualifications but who will fit into the IGC organization. We sincerely thank all applicants for their interest, but only those chosen for an interview will be contacted.

Pay: $17.83-$21.00 per hour dependent on experience/qualifications.

Contact name

Erin Hildebrandt

Club name

Imagine Gymnastics

Contact email

[email protected]