Board of Directors

Serve on the AGF Board of Directors
Currently Accepting Applications and Nominations from the General Community

Elections for new Alberta Gymnastics Federation (AGF) Board members will take place at the 2020 Annual General Meeting on Saturday, October 24 (to be held virtually). Nominations, including self-nominations, are accepted. We welcome and value having a diversity of backgrounds and expertise on our Board of Directors. Member clubs are encouraged to share this opportunity broadly as anyone from the general community is eligible for consideration. Whether you are a parent of an athlete or are  passionate about making a difference in sport, we want to hear from you. 

Director-at-Large (3 positions available for nomination)

This is an excellent opportunity to influence the sport of gymnastics in Alberta and to act as a trustee and steward of AGF on behalf of the organization. Board members are required to attend 5 board meetings annually, including the Annual General Meeting that takes place in October. These positions provide a comprehensive view of gymnastics in Alberta and facilitate policy development and organizational governance.

To learn more about serving on the Board of Directors, including roles and responsibilities, please click here

AGF Subcommittees

Ideal candidates will posses strong problem-solving and communication skills, are dependable and share a passion for advancing the sport of gymnastics. Focus will be placed on maintaining and implementing our strategic plan, while ensuring the Federation’s strategic priorities are adhered to. Anyone from the public, with relevant experience, can serve on these subcommittees.

  • Safe Sport: Experience in Safe Sport, conducting investigations, law enforcement, child protection or dealing with sport related disciplinary matters is an asset. 
  • Audit and Finance: CPA designation (or legacy CA designation) with a solid background in external audit and not for profit accounting is an asset.
  • Governance: Law background is an asset.
  • Human Resources and Personnel: Human Resources background is an asset.

How to Apply

Anyone interested in serving on the Board of Directors or in any of the subcommittee positions listed above is encouraged to express interest by submitting the following information to AGF's Board of Directors Vice-Chairperson at brdm2@abgym.ab.ca:

  • The role(s) you are interested in
  • Cover letter and resume outlining your relevant experience
  • Signed Board of Directors Nomination Form (only required if applying for a Director-at-Large position) | Download Form

Due to this year's AGM being virtual, you will also be asked to submit a short video (2 mins max) of yourself describing the role you are applying for, the skill sets you would bring to the position and a little about yourself. This video will be played at the AGM before members cast their votes. Submission instructions will be emailed to you closer to the AGM date.

SUBMISSION DEADLINE: Friday, October 2, 2020 by 12:00 p.m.
 
 

Serving on the Board: What to Expect

How the AGF Board of Directors Operates

The management model that the Alberta Gymnastics Federation (AGF) utilizes is very similar to a corporate model.  In the terminology of the not-for-profit sector it is generally referred to as a ‘governance’ or ‘executive office’ model.  The key element of the model is that the role of the Board of Directors is to act as the trustee and steward of the organization on behalf of the members.  In other words, the Board is there to ensure that the best interests of the members are at the core of all activities and programs.  The Board members are not expected to become pseudo-staff.  Their role is to utilize their background and expertise to ensure that the Federation is, in a strategic sense, “doing the right things”.
 
With a competent and dedicated staff handling the operational aspects of the Federation’s activities, the Board of Directors is not involved in the day-to-day operations of the Federation.  The Board’s only function in operations is to establish results-oriented expectations (together with any parameters that may be needed) and to monitor the organization’s performance accordingly.
 
The role of the staff is to ensure that the programs and activities carried out by the Federation are consistent with the Federation’s established goals and objectives and the strategic priorities established by the Board.

While we always endeavor to maintain a clear distinction between Board and staff functions, occasionally issues do arise that seem to fall into a ‘grey’ area in the middle.  When that happens, we attempt to focus on the nature of the issue and develop an appropriate policy that will free the Board members from having to worry about it and provide the staff with clear direction as to how to handle similar issues in the future.

Board Structure

The Board is comprised of 12 Directors. These are volunteer positions occupied by AGF members in good standing.  The composition of the Board is as follows:

Six elected Directors

  • The Chairperson, Vice-Chairperson and Secretary are selected from within the elected Directors

Five Representative Directors

  • Women’s Technical Program Chairperson
  • Men’s Technical Program Chairperson
  • Trampoline & Tumbling Technical Program Chairperson
  • Acrobatic Gymnastics Technical Program Chairperson
  • Gymnastics For All Technical Program Chairperson

The President/CEO or equivalent is an ex-officio member of the Board

Assignment of Duties

The AGF Board of Directors is not an ‘operational Board’.  As such, the Board “members at large” are not involved with the day to day activities of the Federation.  The operation of the Federation is the responsibility of the President/CEO (or equivalent) who is directly accountable to the Board.  From time to time projects may be identified for which Board Member involvement is desirable.  In such cases the Board Chairperson may ask you to work on that project; however, it will be your choice whether to be involved.  If you don’t have the time or are not interested in the project you are welcome to decline.

There are presently 4 standing committees that require the participation of Board members, namely Governance, Audit and Finance, Human Resources and Personnel, and Safe Sport.  These committees do involve some time commitments. The AGF staff is primarily involved with the groundwork for each committee and assists when required.

The AGF Board supports AGF's vision of achieving an athlete-centered and coach-driven model built on a foundation of good governance, fiscal responsibility, sound operational practices, transparency and good communication. As an organization, we continue to adapt to our constantly changing environment but what we do and how we do it will be grounded in the best interests of our athletes and the coaches who support them.

Meetings

In addition to the Annual General Meeting which is normally held during the month of October there are usually 4 other board meetings per year. These are typically held on a Saturday or Sunday in the months of September, February, March, and June. Additional meetings may be held on rare occasions to discuss unforeseen matters that could arise (e.g. COVID-19). 

Historically, meetings have been held in various locations throughout Alberta. More recently, and in response to COVID-19 government guidelines, the Board has been meeting virtually. Virtual meetings have proven to be convenient, cost-effective and successful.

Board members are expected to attend all meetings.

Meetings consist of two components:

  1. Reports: enable the Board to fulfill its trusteeship role. Reports are required in written form 1 week prior to each meeting to allow for distribution to the rest of the Board. 
     
  2. Strategic Issues: enable the Board to fulfill its stewardship role.
  • policy development
  • setting strategic priorities
  • consideration of strategic opportunities
     
Expenses

Board members are not expected to incur any out of pocket expenses in relation to carrying out their duties on behalf of the Federation.  The only thing that AGF requests is that Board members make every effort to keep expenses to a minimum.

Expense claim forms are provided to all Board members and we recommend that you complete one immediately after each event/meeting.  Cheques are generally prepared once a week so your reimbursement will likely arrive by mail within two weeks of your submission.

Overall Time Commitment

All things considered your commitment is not likely to exceed 10-20  hours per month depending upon your involvement with various sub-committees.  This would include required review of reports and other materials prior to each meeting. Occasionally, you may be called to provide input into a decision that staff are making on some operational issue or when discussion is required related to an unforeseen matter. 

Request More Info

If you are interested in serving on the Board or have additional questions, please contact the AGF Vice-Chairperson (brdm2@abgym.ab.ca) or AGF’s Interim Director of Operations (operations@abgym.ab.ca). 

  
Meet AGF's Board Members

2019 - 2020 Board of Directors
DIRECTORS    
Brett MacAulay
Chairperson
Elected: October 2019
Term Expires: October 2022
Additional Committees: N/A
             
Dawn Vande Vyvere
Vice-Chairperson
Elected: October 2019
Term Expires: October 2022
Additional Committees:
- Human Resources
- Governance
 
Michelle Bahr
Director
Elected: October 2019
Term Expires: October 2022
Additional Committees:
- Human Resources
 
Suzanne Davies
Director
Elected: June 2019
Term Expires: October 2020
Additional Committees:
- Governance
 
Bonnie de Groot
Director
Elected: June 2019
Term Expires: October 2020
Additional Committees: N/A
 
Link Smart
Director
Elected: October 2019
Term Expires: October 2020
Additional Committees:
- Audit and Finance
 
TECHNICAL CHAIRS    
Jayson Johnson
Acrobatic Gymnastics Technical Program Chairperson
Elected: October 2019
Term Expires: October 2020
Additional Committees: N/A
 
Tony Smith
Men's Technical Program Chairperson
Elected: October 2019
Term Expires: October 2020
Additional Committees:
- Human Resources
 
Heather Luttrell
Women's Technical Program Chairperson
Elected: October 2019
Term Expires: October 2020
Additional Committees:
- Audit and Finance
 
Trish Quinney
Trampoline & Tumbling Technical Program Chairperson
Elected: October 2019
Term Expires: October 2020
Additional Committees: N/A
 
Kelly Wills
Gymnastics For All Technical Program Chairperson
Elected: October 2019
Term Expires: October 2020
Additional Committees: N/A